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Casa Interview: Destination Wedding Planner Alison Hotchkiss

CasaSugar — Fri, 17 Apr 2009 08:00:00 -0700

Alison Hotchkiss, the creative director of Alison Events and the author of Destination Wedding Planner, took some time out of her busy wedding planning schedule to offer CasaSugar readers some words of advice on planning their weddings. If you, or a couple you know, are planning a destination wedding, I highly recommend Alison's new book to help lend a guiding hand in your planning process.

CasaSugar: Congratulations on the book! I love the tone and the fun look of this planner.

Alison Hotchkiss: Oh thank you! I thought that the imagery and the lighthearted tone would encourage people to enjoy planning their weddings.

CasaSugar: What was your experience with working with Chronicle Books [the publisher of Alison’s book]?

Alison Hotchkiss: It was fun to work with Chronicle. They were really open to all of my suggestions and it felt like a very collaborative project. It felt really good, and they treated me like family. Chronicle is very supportive. They’re very cool people over there. I feel very happy to have them as my publishing company.

CasaSugar: How did you get started as a destination wedding planner?

Alison Hotchkiss: I’ve been an avid traveler since childhood, and my initial goal was to be a meeting planner, since my understanding was that they could travel all over the world. So a couple years after doing that I fell into the right situation helping with someone doing day-of event wedding planning. I realized there was a need for destination wedding planners; there were only a small number of us. The cover of my book shows the first wedding I planned. The bride on the cover is Emily Nathan, who got married in Kauai. I gave that wedding 150 percent of my energy, and I realized how much I loved it. That was seven years ago. So now, I’ll travel pretty much anywhere, but my specialty is tropical locations or mountainous locations. I love going somewhere new and learning about the place, the culture, and making new friends. It’s a blast.

To hear about some things a couple should consider when planning a destination wedding, read more.

CasaSugar: What would you say are some of the most important points of advice for a bride who’s starting to make decisions about her destination wedding?

Alison Hotchkiss: I think it’s important to narrow it down to one specific area if possible. Often couples will come in and say, “Somewhere in the tropics.” We try to help couples to determine what they really want for their destination wedding, whether they want their weddings to be activity-based, culture-based, etc. We ask couples to sit down and make a list of what the most important things in the wedding are, and then offer help in narrowing it down even further. Oftentimes weather is a consideration; the time of year will narrow the choice by determining what month is best for the location.

If people are on a budget, that cusping month (such as in May/June in Mexico), can save hundreds of dollars on your room rates in June, and the likelihood of a tropical hurricane is much less, though the weather may be sweltering hot. You have to just be flexible.

CasaSugar: What are some of the most fun weddings you’ve planned? What would you say the elements are that are universal?

Alison Hotchkiss: I think the idea of a destination is making it about a long weekend or a holiday for people and less about it being one day. We often find that we turn it into a four-day weekend starting with a fun cocktail reception, and then plan activities for the next day. Instead of rehearsal dinners we’ve had rehearsal barbecues down on the beach, and we’ve done the wedding brunch the morning of the wedding instead of the day after the wedding.

You don’t want to overwhelm your guests and feel as if they have to do everything, but it’s great to have options and have lots of fun things to do and experience and the culture and the local community.

I would say Costa Rica was one of my favorite weddings, and we also did a wedding in Sundance, UT, and those were both really fun. One was centered around surfing, the beach, and the tropics . . . it was a really laid-back group. The other wedding, in Sundance, consisted of people skiing, drinking hot toddies after skiing, and sitting around the fire.

People also have to consider, “Who are your guests?” Be mindful of who your guests are. Are they elderly? Are there kids coming? Do you have teenagers? Have babysitters services available if you need to, and if there are teenagers, find cool teenager things to do, have a movie night. If there are elderly guests, make sure there’s always a chair for them, and have a waiter dedicated to making sure they’re comfortable. I think that people get a little caught up in the planning and forget about all of the people who are attending. You have to remember your audience.

Alison has a lot more advice for brides, so make sure to check back on Monday for the second half of this interview!

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Andy Dick Was TomKat's Wedding Planner?

GiggleSugar — Fri, 20 Apr 2007 00:02:00 -0700

Who was responsible for TomKat's wedding arrangements? Andy "Pressure Is My Middle Name" Dick, of course! He's no ordinary wedding planner, but more of a "matrimagician" and for that reason, Tom "Galactic Space God" Cruise hired him to plan an out of this world occasion. Luckily, Andy snorts enough airplane glue to send him beyond the moon and back, so he didn't disappoint. Or did he?

Wedding Planner: Make Your Own Stamps

CasaSugar — Fri, 25 Apr 2008 12:00:08 -0700

One place where I splurged when planning my wedding was designing and ordering custom postage stamps. Since I'd put so much time into designing my invitations, I didn't want to muck up the pretty envelopes with the pink, overly saccharine Love stamps that were my option from the USPS (plus the pink stamps would clash horribly with my celedon green envelopes). Instead, I decided to design postage stamps through Zazzle, which has partnered with the USPS to provide stamps to folks who are interested in designing them to mark special occasions or to just add a little bit of fun to a letter.

To see how to make your own stamps, just read more.

The process is very simple. Just upload a photo, add text, and then click and drag the image or text until you have it perfectly placed. You can even choose between a wide range of font sizes and styles, and also choose the size of your stamp. Stamps are also available in a number of postal rates, from Postcard to Priority. I think this is a great way to add a little something extra to an invitation and a bit of a couple's personality to the envelope or RSVP card. Granted, it will cost you a bit more. A sheet of 20 first-class stamps in the small size on Zazzle is $14.95, while a sheet of 20 at the post office would only run you $8.40. Still, if you order more than one sheet, you get $2 taken off each order. I figured that I ended up paying an extra $75 for all of my postage, and even though we're trying to keep a tight rein on our budget, my fiancé and I both agreed that this was one place we were happy to splurge.

To get started, just go here, and for all of our wedding coverage, check out IDoSugar.

Geek Tip: Get Organized With Wedding Planning Software

GeekSugar — Wed, 07 May 2008 13:03:07 -0700

If you're anything like me, you like to keep a firm hold on the reigns when it comes to planning and organizing events. Like the saying goes, if you want something done right, you gotta do it yourself! Although I have nothing against professional wedding planners, I personally would want to know what is going on behind the scenes at all times - especially when it's an event as big as my wedding. So even if you're going the traditional route for the big day, indulge your geeky side with a great wedding planning program to help you stay focused, on time, and within budget.

For my PC users out there, I've found an exceptional program called IDo ($30) that has tons of features to keep you on track. From contacts, invites, and flight info that you'll need before the event, to gift lists and thank you cards for after, it covers everything. IDo even comes with a budget tracker to keep you from overspending, and task lists and time lines to remind you that the wedding cake flavors must be decided by next week - or you'll end up with an ice cream cake from Baskin Robbins! Not that I would complain about an ice cream cake any day of the week. . .

For my Mac comrades, I have a great solution to your wedding planning nightmares. To find out what it is, just read more.

Brought to you by MacWare, Wedding Planner ($30) has all the features you need to get you from the wedding shower and party events to the honeymoon and more. What's included? Guest lists, menu and budget trackers, style guides, task lists for fittings and tastings, help to print your own wedding plans and invites, plus help on planning that all important honeymoon! Seriously, this product has you covered. Plus, with the low price tag in either case, why pay a small fortune for someone to do it for you, when you can be just as stress free and do it yourself?

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To see more of our wedding coverage, be sure to check out I Do Sugar.

Who Designs Your Nuptial Décor?

CasaSugar — Wed, 14 May 2008 09:15:45 -0700

You may not be a DIY bride but you probably enjoy being involved in most of the details of your wedding day. There are some engaged gals, though, that leave it all (invites, floral arrangements, color scheme, tablecloths, etc.) up to a wedding planner (or their moms). Take this poll and let me know where you fall in the bunch.
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Casa Interview: Destination Wedding Planner Alison Hotchkiss (Part 2)

CasaSugar — Mon, 20 Apr 2009 09:00:47 -0700

Alison Hotchkiss, the creative director of Alison Events and the author of Destination Wedding Planner, has plenty of smart advice on planning destination weddings. If you, or a couple you know, are planning a destination wedding, I highly recommend Alison's new book to lend a guiding hand in your planning process. You can read the first half of the interview here. Alison has more great advice in the second half of this interview.

CasaSugar: When you plan a destination wedding, do you try to use local artisans, caterers, and other services?

Alison Hotchkiss: I definitely try to use as much local support as possible. It’s cost-effective, puts money back into the community, and is a positive way to support the area. I will sometimes hire a local planner to serve as my eyes and ears locally, and then I have someone to help us when we’re there. Especially in smaller beach communities, a lot of negotiations and contracts are over a handshake, not a formal agreement, so it’s important to respect the way that the local community does business.

To see Alison's advice on everything from wedding favors to organizing activities, read more.

CasaSugar: What’s your take on wedding favors? Have there been any that have stood out? Have there been any alternatives that were creative or impressive?

Alison Hotchkiss: One of my favorite favors was from my Costa Rica wedding. All of the guests were given Holga cameras preloaded with film, so everyone was able to take photos throughout the ceremony. There was a big beautiful glass bin where everyone could drop their film and they could reload throughout the evening. At the end of the evening the bride took all of the film, processed it, and put it on the Pictage website, so everyone could see all of the photos that were taken.

Another trend I’ve been seeing is people paying it forward by offsetting people’s carbon footprint for travel. This is often seen on the bottom of the menu or program. Other couples have donated to schools or children’s community shelters. I’ve seen a lot more of that than people purchasing favors. I think it’s a waste of money to do a favor these days when there are so many other things you can put your money towards.

CasaSugar: How do you deal with gifts at a destination wedding?

Alison Hotchkiss: I rarely see gifts at a destination wedding. Most people know to not bring gifts and to ship them in advance. If somebody were to get gifts they’d have to pack them and bring them back. You’d have to arrange for shipping, and oftentimes if you’re staying at a hotel that’s something they can execute for you.

One other great story is that some of my clients, in lieu of wedding gifts, the client included a notecard in the invitation asking everyone in lieu of gifts to “pay it forward” and do something for someone else, be it a family or an organization in their name, and then to write it on the notecard. Then, when people got to the wedding, the guests had the same card that had their name and their table numbers on it, so they replaced the name cards with the pay it forward card, and we had this really awesome display of what people had done to pay it forward. They ranged from deep, meaningful stories to really silly stories, such as “Oh, I paid for the person’s toll behind you,” and someone else said, “I rescued a bird off the side of the road.” That was a really cute idea and a great way to say, Let’s not focus so much on material gifts, and focus more on giving back to the world.

CasaSugar: Once guests get to the destination, have you found a fun way to organize activities? Do you let guests know a schedule beforehand, or spring it on them as a fun surprise? How would you say is the best way to organize this?

Alison Hotchkiss: I’d say the majority of people these days are creating their own wedding websites, which is the best way to communicate all of the information that can happen. It can have directions, wedding activities, local things to do and see, all of that. Or, rather than asking people to sign up beforehand on the web-site you can have people, during the rehearsal dinner, sign up for the following day’s tours. We have used a chalkboard so it was more fun than writing it on a 8.5x11 piece of paper. Different activities we have done are a snorkeling adventure, massage, or horseback riding. It’s nice to not have to determine things so far in advance.

CasaSugar: Given the economic climate right now, if you were going to recommend one area where guests can squeeze their budget, what can be downsized?

Alison Hotchkiss: I’d say music. We always tell people to go with a DJ vs. band, it’s thousands and thousands of dollars for a band. A band can run from $2,000 to $10,000. That’s one area. Another is limiting favors. You can also choose beer and wine instead of an open bar, or limiting the time of the open bar. Pick your battles and consider what’s most important.

Another area is the flowers. Instead of doing flowers, consider using a combination of herbs, flowers, succulents, and fruits. We did a wedding recently in the tropics and cut bougainvillea petals from the local branches and made a carpeted aisle for the ceremony. It was so vibrant and so colorful, and it was free. Use what you have locally.

CasaSugar: What would you have at your destination wedding?

Alison Hotchkiss: All I know is I want it to be somewhere tropical (with good surf), laid back, and I would be totally happy with fish tacos, a DJ, and local beer, Oh and I think I am going to wear a short dress and lose the shoes!

CasaSugar: That sounds excellent.

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Home Library: Destination Wedding Planner

CasaSugar — Thu, 16 Apr 2009 09:00:34 -0700

If you're an excited bride-to-be considering a destination wedding, you'd be well advised to pick up Destination Wedding Planner ($19.95). Written by wedding planner Alison Hotchkiss, creative director of Alison Events, this book is full of all the advice that a bride-to-be could possibly need for plotting the perfect far-flung wedding. I just received the book yesterday, and I haven't been able to tear myself away from its pages.

After pausing to take in the book's gorgeous cover (the photo was taken from a wedding on a Kauai beach), I admired its handsome, smart design. A ring binder spine makes it easy to flip through, and tabs labeling topics such as "Getting Started," "Location, Location," and "Pulling It Off" allow a harried bride-to-be to turn to the correct section at a moment's notice.

Each chapter begins with a collage of inspirational photos, printed on heavy cardstock. The cardstock page flips to reveal a hidden pocket, perfect for storing inspirational ideas, photographs, invitation samples, or lists. Throughout the book, Alison's tone is pitch-perfect. She conveys practical advice and inspired ideas in a welcoming tone that reminds me of my best girlfriends. The book is also really fun to read, with a combination of lists, highlighted tips, quizzes, and pages reserved for notes and contact information.

I definitely needed this book last year, when I was planning my destination wedding, but my loss is every other bride-to-be's gain. And for $20, this may be the smartest item you budget into your wedding!

What to TiVo: Friday

BuzzSugar — Thu, 12 Nov 2009 23:50:43 -0800

ABC is new with Supernanny, Ugly Betty, and 20/20
CBS is new with Ghost Whisperer, Medium, and NUMB3RS
FOX has repeats of House and Bones
NBC is new with Law & Order and Dateline NBC
The CW is new with Smallville and has a repeat of America's Next Top Model
USA is new with Monk and White Collar
Bravo has Legally Blonde
E! is new with The Soup
TLC is new with Say Yes to the Dress and Battle of the Wedding Planners
MTV has repeats of Southpark and Jackass, and has Kill Bill: Vol. 2
VH1 has Cocktail and a repeat of Sex Rehab With Dr. Drew
Late-night highlights include Terrence Howard and Sheryl Crow on The Jay Leno Show on NBC; Mariah Carey on The Late Show With David Letterman on CBS; Reese Witherspoon, Danny DeVito, and Kris Allen on The Tonight Show With Conan O'Brien on NBC; Diddy on Jimmy Kimmel Live on ABC; Harry Connick Jr. on The Late Late Show With Craig Ferguson on CBS; Amanda Peet on Late Night With Jimmy Fallon on NBC; and Emmy Rossum on Last Call With Carson Daly on NBC

Free Download: Wedding Beauty Checklist

BellaSugar — Fri, 25 Apr 2008 11:33:50 -0700

Has being a bride made you feel more busy than blushing? Never fear - this wedding beauty planner will keep you organized from your first tooth whitening appointment to the last sweep of gloss before you walk down the aisle. I've written about bridal timelines before, but this printable planner should help to make things easier. Just download it and go.

To see all of our wedding coverage, check out IDoSugar.

On Our Radar: Piperlime Pairs Up With Celebrity Wedding Planner Mindy Weiss

FabSugar — Thu, 01 May 2008 02:00:22 -0700

If you've ever planned a wedding, are currently planning a wedding, or have watched any shows about celebrity weddings, then you probably recognize the name of celebrity wedding planner Mindy Weiss. The petite brunette, who has worked with Gwen Stefani and Eva Longoria Parker, has paired up with Piperlime to offer genius shoe advice to bride-to-bes. She suggests buying two types of footwear for your big day: a fantasy shoe and a reality shoe. I know what you're thinking: "As if one shoe isn't costly enough, now I have to buy two?"
To follow Mindy's logic, read more

The fantasy shoe is the dramatic one you'll walk down the aisle in. It can be as tall as you wish because you won't be dancing in it. The reality shoe is the one you'll wear at the reception, so make sure it's comfy. It can be flat or have a kitten heel. Does this sound good to you? Then get more tips from Mindy!

To see all of our wedding coverage, check out IDoSugar.com