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Email Etiquette: Six Things to Keep in Mind Before Clicking "Send"

Email Etiquette: Six Things to Keep in Mind Before Clicking "Send"

We've all been there. You write the email (either to a friend, family member, or co-worker), pause for a quick second, then hit send. Afterwards, you go back to your sent folder, and re-read emails that you may have worded wrong. Will she think I'm being too vague? Will he take offense to that last sentence? OMG, I can't believe I just said that! Well in February's issue of O Magazine, Mirabai Bush, a senior fellow at the Center for Contemplative Mind in Society, tackled this very topic and suggests incorporating the following steps into your daily email routine:

  • Compose your e-mail.
  • Stop. Take one long, deep breath, counting to five on the inhale and again on the exhale.
  • Think of who you're sending your message to, and of how you want him or her to receive it. Could this person misunderstand and become angry or offended? Or think that you are being more positive than you intend?
  • Look at the e-mail again.
  • Change it if appropriate.
  • Send.
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sunaries77 sunaries77 8 years
you can also delay your emails from being sent right away.....just in case :)
karen-zoo karen-zoo 8 years
Such a hazard!
komler komler 8 years
Same goes for posting online… I've avoided many a disasters when posting on forums just by reading through one extra time what I've written.
starangel82 starangel82 8 years
Another tip I would add is make sure your subject line is short and to the point. Look at it from the receiver's POV. Don't type 'hey' in the subject when someone urgently needs to read the mail. Put what the email is about so the receiver will know if it is something they can open later or needs to open ASAP.
aimeeb aimeeb 8 years
Ha true!
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