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How to Organize Emails

Reader Tip: Color Code Those Emails!

Last week, I shared a professional tip that I found quite handy, which is to reply to emails as soon as possible. Reader then chimed in with a great piece of advice for responding to emails. She comments:

"I color code my e-mails so I know which ones to address first. For instance, pink is addressed directly to me (since i'm cc'ed on so many e-mails). Red is from senior execs (so I know to answer immediately) and then color coded by client (since my calendar items are color coded by client). It's a bit OCD, but my system works for me!"

For more tips how to shine at work, ask me and other friends in the community at the Ask Savvy group.

Image Source: Thinkstock
Join The Conversation
Advah Advah 6 years
Yep those Outlook flags are a lifesaver! I usually 'red flag' emails that require action, and 'green flag' those where I've emailed back and am waiting to hear from people. A big part of my role involves chasing up people and that's the only way I remember if I've already been in touch with them and if they've replied. I also have another work Gmail inbox, and not having those options is a real pain - star and labels just aren't as easy to use.
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