3/19/08 3/19/08 Top 10 Gmail Tips and Tricks March 19, 2008 by Tech 6 I love Gmail. It looks clean and simple and it's actually easy to customize — and no one beats that storage space. Here are some of my favorite tips and tricks that have turned this onetime naysayer into a lover of all things "G." Make Your Gmail Account Better! What’s Your Reaction? Share this reaction with your friends! Early this year a mighty geek named Matt Cutts compiled 11 power tips for Gmail that are sure to satisfy the curious of heart. My favorite tips include: Want to open Word, Excel, PowerPoint, and PDF documents without going to another page and using another software? Don't forget you can open Word attachments in Google Docs from Gmail. Want the ability to open emails in new windows? While writing your email, look at the top right corner of the page and click on “new window” to open that email in its own window. Easy as pie, right? Want to be able to resize the email composition box on the default page? Cutts suggests you use the resizeable text area extension for Firefox because it lets you click on the border of any form text area and expand it. Use the Colored Labels! What’s Your Reaction? Share this reaction with your friends! Gmail has colored labels so you can better organize your email. Just click on the color swatch beside each label to assign a color. Colored labels only works with the latest version of Gmail and is currently available for Internet Explorer 7 and Firefox 2. Access Gmail When It's Blocked at Work or School What’s Your Reaction? Share this reaction with your friends! Totally frustrated because your workplace or school has put a permanent ban on Gmail? Here are some helpful hints that are worth a try. Use different web address combos like http://mail.google.com, https://mail.google.com, http://www.gmail.com, https://www.gmail.com, http://gmail.com, https://gmail.com, or http://googlemail.com as your office might block specific URLs. Configure your mail program to access Gmail through POP so that your mail program at work or school can connect to Gmail. For instructions on the Gmail site, click configure email client list. Access Gmail through Google Desktop. By downloading the desktop, it will bypass direct links to Gmail although this method may be banned from the office as well. Image Source: Getty Play With Your Account What’s Your Reaction? Share this reaction with your friends! You can add a plus sign to the end of your email address, and then you can set up a folders in your email that coordinate with that. For instance, say you open an online account with Wells Fargo. When you sign up, give your email address as "email@example.com", then in Settings, set up a filter. In the From box, add in Wells Fargo or your chosen bank, in the To box, put in your newly-created firstname.lastname@example.org address, and then set the filter to put in a folder titled "banking." You can also use this technique when you sign up for something and send their emails to you directly to the trash! Compose Messages in a New Window What’s Your Reaction? Share this reaction with your friends! Just hold down the Shift key when clicking "compose" or "reply" to pop a separate window, and search and browse your existing mail in the parent window while you write. You may need to enable pop-up windows from the site if you get an alert/nothing happens. Delete Messages Fast! What’s Your Reaction? Share this reaction with your friends! When you are reading a message in Gmail, press the # key (Shift+3) and that message will instantly move to trash. Alternatively, select one or more email messages in the gmail list view, press the same # hash key and all the selected Gmail conversations will be deleted in one batch. Access All Your Email With Gmail Fetcher What’s Your Reaction? Share this reaction with your friends! With Mail Fetcher you can access up to five email accounts within the Gmail interface using POP settings. Now you can have all your email in one place - the easy to use Gmail zone! I love the fact that my morning email checking ritual will now exclude visits to hotmail, yahoo and my old university account. Check out Mail Fetcher for instructions on how to set up Fetcher on your computer. Get Your Gmail on Your Phone What’s Your Reaction? Share this reaction with your friends! You can get your Gmail messages anytime, anywhere by installing a little something something on your mobile device. The download is available for most data-enabled mobile phones using Java, including both feature phones and smartphones. Learn more about it here. Sync All Your Calendars What’s Your Reaction? Share this reaction with your friends! You can use the Google Calendar Sync tool to sync your Google Calendar with your Microsoft Outlook calendar. Using it, you can access your Google Calendar information offline, access your Outlook calendar information online from any computer, and sync your Outlook calendars across multiple computers. It's pretty darn awesome. Learn more about it. Go Invisible While on Gchat! What’s Your Reaction? Share this reaction with your friends! You know those days when you want to chat online, but not with everyone you know? Google has rolled out invisible mode on the latest version of Gmail chat. You can appear offline, and still send and receive messages. If you're using AIM in Gmail, invisible mode also makes you appear signed out on the AIM network. Shhh. Don't tell anyone, but I'm online right now.