A Step-by-Step Guide to Personalizing Your Email Signature

For most of my adult life, my email signature has been completely boring. It's something I'd never given much thought to — when constructing an email, no matter the degree of importance, I would typically end with a "best" or "thank you," followed by my name. Strangely, given the importance of email correspondence, I don't think many of us were taught the significance of an email signature. We've been in the dark about what a good signature looks like and, more importantly, why we should have one. If you want to create an email signature that shows off a bit of personality or conveys a certain level of professionalism, we've got all the information you need. Even better, you can make one in less than five minutes.

Why Is an Email Signature Important?

In a world that's jam-packed with communication, visual branding matters. You probably wouldn't be inclined to read a large paragraph, but if that paragraph was reformatted into an infographic with images, bold text, and colors, you might have a change of heart. The same applies to an email signature. In an email full of text, your closing signature can easily be lost in a sea of monochromatic words and sentences. Having a personalized email signature can make your message stand out, and it can also be incredibly helpful in establishing personal branding. It can convey to coworkers, your boss, or prospective employers who you are and what kind of energy you bring to a workplace. It also makes your emails more personalized and less boring, which helps build and strengthen your connections.

How Can I Make an Email Signature?

If you're looking to build your personal brand or look more professional, the solution is clear: it's time to revamp your email signature. Thankfully, TikTok user and graphic designer Sam Remboldt has some tips on how to create a stellar email signature with just one tool: Google Docs.

How to Make an Email Signature in 7 Steps

Remboldt instructs viewers to do the following:

  1. Start a new blank document in Google Docs.
  2. In the document, go to "Insert," select "Table," and pick the "2x1" choice.
  3. With the table in the document, move the bottom bar down to make the table bigger, and move the middle bar to the left until you have a square box. The left box will be for your image, and the right will have your contact information.
  4. After you have your table, click on each line (it will be highlighted in blue), hit the "Border Width" button, and change the width from 1pt to 0pt. This will make the line invisible.
  5. Now, you can customize your email signature. In the left box, add a photo of yourself (or a personal logo you want to have associated with you) by clicking in the box, going to the "Insert" tab, and selecting "Image."
  6. In the right box, enter your contact information — your name, company, email address, phone number, etc. You can hyperlink to social-media pages or your personal website by highlighting the text and clicking the "Insert Link" button in the toolbar.

Making an email signature doesn't have to be overwhelming or intimidating. With these simple steps, you can take your emails to the next level.