My best advice to all brides is book your favorite venue off season. First, it has a better chance of being open, and second, the venue may either have an off-season package or be open to negotiating with you. I was able to spend more on other areas (like a top-notch band and photographer) because I chose rainy April instead of sunny July.
During prime wedding season — May through October — many venues require a guest minimum (such as 150 people). So even if you only get 145 RSVPs, you will still need to pay for 150 heads. Those throwing small wedding should ask about this.
“If you cannot reach that number and are flexible with dates, then consider a wedding in other months,” said Smith.
And don’t rule out a Winter wedding, especially if your guests don’t have to fly there.
“Winter weddings seem to be the new trend, and they are beautiful, especially if the venue has panoramic views of a snowy landscape,” Smith said. “Winter specials often include a lower service charge and/or no site fee. You save money and have an astounding wedding.”
But if you’re going to do a snowy season, he recommended investing in cancellation insurance. “Most venues require this for Winter weddings,” he said. “Trust me, you will want it. It’s worth its weight in gold. If the weather is very inclement and guests and vendors cannot make it to the event, you will receive a full insurance refund for the entirely prepaid reception.”
If season in nonnegotiable for you, consider a Friday or Sunday event.
“I’ve also noticed some Thursday weddings popping up in the past couple of years,” Smith added. “Again, major savings, and often, it’s a more intimate event. This is a great option for parties that are less than 100 guests. Make a long weekend out of it! This applies to destination-oriented places. Create a website that gives insight into cultural, culinary, and historic options that are available for long weekends.”
